Teachers


Establish or Reestablish a Troupe

The Educational Theatre Association is a national nonprofit organization of more than 100,000 student and professional members. The Ohio Chapter was founded in 1975, and has over 5000 active members in 365 schools across the state. We empower thespians through educational enrichment opportunities, access to scholarships and college auditions, awards, competitions, and a passionate network of peers.

We host a variety of events to build leadership skills and promote excellence in theatre. Our fall Leadership Excellence and Advocacy Day (L.E.A.D) helps students hone skills critical to success on the stage and in the world, while area conferences allow thespians to take advantage of performances and workshops close to home. Each year, six students are elected to join the board and represent their area by serving as State Thespian Officers.

We are committed to keeping troupe members safe and protected. To that end, we are pleased to provide our members with insurance coverage, bridging the liability gap where a school’s insurance leaves off. This added safety is provided free of charge to registered troupes. Coverage extends to International Thespian Society (ITS) activities, including rehearsals, meetings, performances and other social events. Coverage does not apply to every situation, such as “adventure” activities including high-ropes courses or whitewater rafting trips. When you are unsure whether an activity may or may not be covered, please contact RiskManagement@schooltheatre.org.

For information on establishing or reestablishing a troupe at your school, please visit the International Thespian Society registration page.


Bring Your Show to Conference

Throughout state conference weekend, troupes stage performances selected from high schools across Ohio, creating a one of a kind opportunity for students and teachers alike. To be considered for a performance, troupe directors must request an official screening.

It is the mission of the Educational Theatre Association: Ohio Chapter to broaden the theatrical horizons of our students. In pursuit of this objective, we will prioritize the selection of shows that have not appeared at state conference in the past four years. While we will consider shows that have been performed in recent years, we strongly encourage you to consult the performance archive prior to requesting a screening.


2017 State Conference

All-Ohio Production — Once on This Island

Featured Full Length Performances:

Alice

Almost Maine

Anna Bella Eema: A Ghost Story for Three Bodies with Three Voices

Little Women the Broadway Musical

30 Neo- Futurist Plays from Too Much Light Makes the Baby Go Blind: 30 Plays in 60 Minutes

You’re a Good Man, Charlie Brown

2016 State Conference

All-Ohio Production —She Kills Monsters

Featured Full Length Performances:

The Boys Next Door

Leaving Iowa

Much Ado About Nothing

Peter and the Star Catcher

Pirate Girl

Power

Twelve Angry Jurors

The 25th Annual Putnam County Spelling Bee

2015 State Conference

All-Ohio Production —Spring Awakening

Featured Full Length Performances:

Boeing, Boeing

The Crucible

The Diary of Anne Frank

Dr. U

Fools

The Foreigner

I Never Saw Another Butterfly

It’s Not the End of the World

Legally Blonde

M*A*S*H

Our Town

The Wedding Singer

2014 State Conference

All-Ohio Production —Good and Plenty

Featured Full Length Performances:

All My Sons

Complete Works of William Shakespeare Abridged

The Great Gatsby

Marvin’s Room

Over the Tavern

Oedipus

The Women of Whitechapel

You’re A Good Man, Charlie Brown

2013 State Conference

All- Ohio Production —Rent

Featured Full Length Performances:

Anatomy of Grey

Is He Dead?

James and the Giant Peach

Our Town

The Outsiders

Rumors

The Sound of music

[title of show]

The 25th Annual Putnam County Spelling Bee

Who Will Carry the Word?

Xanadu


Requests for full length production screenings are no longer being accepted for the 2017-2018 academic year. It is still possible to have a cutting or one act performance screened for a marathon production. Contact Jennifer Krauskopf for more information. 



Apply to Host Conference

Each year, over 1,700 attend the Ohio Thespian State Conference. For thespians across Ohio, this weekend is the highlight of the academic year. It is a tremendous honor to be selected as a host school, as well as an enormous undertaking requiring a significant commitment throughout the school year. Don’t worry, you won’t have to do it alone, the Educational Theatre Association Ohio Chapter (OhEdTA) and our network of volunteers are here to help you make the conference a success.

Before applying for your school to take center stage, we strongly encourage you to attend our EdTA Leadership Seminar held each year just prior to closing ceremonies. Hosts from past years, as well as members of the executive board will be on hand to share information and answer questions.

We organize the state conference two years in advance, meaning if you submit your application during the 2018 application cycle, you are applying to host in March 2020. If selected as host for 2020, and you have not hosted a conference in the previous 5 years, during the intervening year of 2019 you will join the board and serve as Deputy Host. This will provide you an up close look at the process.

Please review our calendar and overview of conference requirements for assuming hosting duties prior to applying. The application deadline and accompanying documents are due December 1, 2017.


To ensure the conference remains a vibrant celebration of theatre, there are significant facility requirements of host schools. Before applying, confirm your school’s ability to meet these minimum requirements. Please note it is acceptable to split conference between two locations provided both locations are within immediate walking distance, as in the case of separate high school and junior high buildings.

  • Airport access for ITO, presenters and EdTA representatives
  • Workshop rooms (18 regular classrooms, plus large rooms for dance workshops, stage combat workshops, movement workshops) each with computer access/ whiteboard available
  • IE rooms (need to be away from workshops) – need 6 regular rooms plus a large room for group musical. Need a large area like the media center for tech IEs.
  • A large space for IE Central
  • College audition rooms with pianos (one for warm-up room; one for auditions) – two rooms
  • Scholarship audition rooms with pianos (one for warm-up room; one for auditions)
  • Room where board can work that has computer access (for Guidebook) and a copier that we can use
  • Performance spaces (need technical specs for all spaces)
  • What tech is available for each space and what needs to be rented?
  • For rentals, a complete list of local stage, lighting, and sound rental companies.
  • Where can schools load in for each performance space (outside doors)?
  • There needs to be two featured full-length performance spaces; one space for 45-minute to one hour cuttings (seating about 200 people), and one space for marathon performances (about 100 seats).
  • A performance space is needed for IE Showcase on Sunday morning.
  • Space for the dance; large open space for Tech Challenge (both held on Saturday night)
  • Multiple pianos for college auditions, scholarship auditions, and workshops
  • Registration location
  • Area for buses to arrive at conference and park
  • Adult hospitality location
  • Large STO room in high traffic area, needs tables and to be locked each evening.
  • A space that will hold 1,800 people for opening and closing ceremonies.
  • Space for ticketing.
  • Space for Information Table in the main entrance of conference with a table, two chairs, and an area to post things
  • Spaces for vendors with electricity (high traffic area),- each vendor needs a table and two chairs.
  • Spaces for college reps with electricity (high traffic area) – each college needs a table and two chairs.
  • Space for troupe displays (troupes bring their own tables)
  • Large room for Silent Auction that can be locked – need many tables and places to hang banners.
  • Space for Hall of Fame Dinner – should accommodate about 100 people for dinner with tables, linens, etc.
  • List of available hotels with group rates and contact information (choose one as Conference hotel that has at least 50 rooms available as I will reserve 30 of them for the board and workshop / home office people)
  • Name of school’s transportation contact person for shuttle bus rentals
  • Name/ contact information of security/ resource officer
  • Clinic space and name of nurse available for conference (we generally pay a nurse $500 for the weekend)
  • Access to scene shop so Tech Director can build the set along with the All-Ohio tech crew.
  • Room to store the All-Ohio set.
  • All-Ohio rehearses all day the Thursday (day before) conference and performs a parent preview that evening. They rehearse all day on the Friday of conference before their performances.
  • You will need to find families who will house the All-Ohio kids for the weekends (host families just supply room to sleep, All-Ohio feeds them).

The current budgetary allotment for conference is as follows:

  • Transportation — $3,000 for hotel shuttle busses
  • Facilities — $18,000 for all auxiliary spaces for performances, gym, band room, choir room; chair/table rentals; lighting, sound, staging, and custodial staff).  
  • Food — $25,000 Host makes food arrangements with your school’s food service – must make provisions for gluten-free, vegetarian, and food allergies.
    • Lunch and dinner on Saturday
    • Coffee/Tea all weekend for the adult hospitality room
    • Hall of Fame Dinner
      • Linens
      • China
      • Meal
    • Generally the host school’s theatre boosters sell food for the weekend – pizza, snacks, drinks, (especially water) to cover dinner on Friday night (boosters in the last five years have sold pizza and soda for troupes when they arrive and when they leave at the end of the night).

You will be required to provide written quotes for food and transportation with your application.


June/ July

Host will make arrangements with local hotels for the conference. The conference uses 250 or more rooms. Hotels should supply breakfast and give a lower room rate and have availability for quad rooms. The board will need the list of rooms at the August retreat. The list needs to include:

  • Name and address of hotel
  • Contact person information
  • Rooms available (size; how many)
  • Cost per room
  • Deadline for registration

August

In August, the board will convene for our first planning session at the site of that year’s conference. For this weekend-long planning session the following is required:

  • Hotel rooms reserved for 34 people at the conference hotel.
  • Somewhere to have a nice dinner on Saturday night (Ohio EdTA will pay, but you need to make reservations)
  • Lunch on Saturday (Ohio EdTA will pay, but you need to arrange)
  • A large meeting space for the weekend (Friday, 6:00 – 10:00 PM; Saturday, 9:00 AM to 6:00 PM; Sunday 9:00 AM to 2:00 PM)
  • WiFi password for the weekend.
  • Access to all rooms for a Saturday tour
  • Rooms available for each planning team to use before the tour

September

  • Regular board meeting at Dublin Scioto HS (host must attend).

December

  • Regular board meeting at Dublin Scioto HS (host must attend).
  • Space for All-Ohio Show auditions in early December.

January

  • All-Ohio Show rehearsal weekends are Martin Luther King weekend (Friday night, Saturday all day and evening, Sunday all day and evening, and Monday all day)

February

  • All-Ohio Show rehearsal President’s Day weekend (same schedule as the January weekend)

Scheduling weekend takes place at the host site the second weekend in February (one week after the early-bird deadline).

  • The board will meet Friday evening.
  • STOs will put their ducks together (and will need a place to store 4,500 ducks).
  • Ohio EdTA will reserve hotel rooms at the conference hotel.
  • Saturday the board will meet all day to schedule workshops, performances, college auditions, scholarships.
  • We usually meet with the school resource officer and theatre booster president at this meeting.
  • Need a place to bring the board for dinner Saturday night.
  • Sunday is a regular board meeting at the host school from 11 – 3 PM.

March

  • All-Ohio Show rehearsal weekend in March (Friday evening, Saturday all day and evening, Sunday all day)

Conference Weekend

On Friday, preparations will begin at noon. 50 parent and student helpers are needed for conference weekend. The host school is responsible for setting up all the main and auxiliary performance spaces.

The following will be needed:

  • Space to put registration bags together.
  • Access to the hospitality room so that it can be set up during the afternoon.
  • Access to the silent auction room so that it can be set up during the day.
  • STO room will need to be set up during the day.
  • Conference officially begins at 4:00 PM.
  • Parent volunteers will be needed to make airport runs for presenters and EdTA representatives.
  • Parent volunteers will be needed to shuttle presenters from hotel to conference site and back again.
  • You will need a full custodial staff for the weekend. Ohio EdTA pays custodial fees for the weekend (usually billed as overtime hours), but we do not pay facility rental fees.
  • Your school’s tech director will be needed to run your auditorium and you will need tech people for each performance space. The board will pay the tech director $1,000 for the weekend.
  • Ohio EdTA will pay for any tech rentals for auxiliary spaces – pipe, drape, lighting, sound.
  • You need to create directional signs for the halls.
  • WiFi needs to be available to everyone for conference weekend.
  • A list of businesses and services for the Information Table, with addresses and telephone numbers, available in the area to include:

    • Restaurants (all kinds)
    • Hardware stores
    • Grocery stores
    • Walmart, Target type stores
    • Theatrical supply stores
    • Costume stores
    • Drug stores
    • Urgent cares
    • Nearest hospital emergency room(s)
    • Churches and times of services (especially Roman Catholic and Mormon)


 





Become an Honor Troupe

Honor Troupe recognition promotes excellence and challenge troupes to achieve greater things in the future. Any number of troupes can be recognized each year. You are not in competition with other Thespian Troupes.

Applications should be submitted to Natalie Henceroth by Friday, February 16, 2018.


Adult Background Checks

Background checks will be conducted on all adult participants to better ensure the safety of students attending EdTA events. Background checks are conducted online by Trak-1 and allow the state to pay a lower insurance premium. They are provided at no costs to schools.

Begin the process here.